 |
|
|
|
WHAT DOES THE ASSOCIATION DO?
 The Association is a corporate entity with three primary functions: infrastructure planning, exterior maintenance services, and architectural control.
Infrastructure Planning
The Association maintains the community infrastructure such as the roadway access to the homes, the inbound water mains, the sewer lines, storm drains (rain water runoff), screening walls, fire hydrants, irrigation system, and the mail centers. The Association also owns and maintains the 2023 Wilshire community center, the gardens at the entry, the greenbelts and the cul-de-sac gardens. The common property has a replacement cost of $1.5 million.
Infrastructure and
Common Areas
|
|
|
The Association maintains these assets in accordance with standards set forth and enforced by Irving Code Enforcement, the City of Irving Water Department, the City of Irving Environmental Compliance, and the Fire Marshall. Failure to meet these standards can result in fines, discontinuation of services, evacuations, and even condemnation.
It is the Association's responsibility to (1) to set aside the reserves each needed to keep these assets up to standard, to (2) have a cost effective long term maintenance plan, and (3) to purchase insurance and have emergency plans in place to respond to unexpected system failures.
As part of this, the Association conducts engineering and reserve studies to determine the level of dues funding needed for future repairs. It is estimated that routine maintenance of the infrastructure over the next 30 years will run about $1.6 million. In addition, an emergency event, such as a water line break, or a sewer line clog, or a Brentwood exit alley wall panel falling is anticipated at an estimated cost of $12,000 - $20,000.
Emergency planning is important. For example, a water main break would most likely result in the shut-off of water service to the community by the city until the line was repaired by the Association. Because of the nature of these repairs (concrete excavation, high pressure water, etc.) and the bonding required to get a building permit, a utility construction company such as TDIndustries (Dallas, Tx)  or Batson Contracting (Lancaster, Tx. 972 227-6888) would need to be used - not a plumber.. Having site drawings in easily accessible in advance, phone contacts in place and proof of funds could make the difference between having a water line repair take 4-5 days and one taking 4 or more weeks.
Maintenance Services
 The Association provides shared maintenance services such as lawn maintenance, irrigation repair, fertilization, tree trimming and exterior painting - things that, as a community, can be managed more efficiently and cost effectively when purchased en masse.
The Association also coordinates periodic bulk purchases such as shrubs to provide bulk discounts for owners.
Some owners have expressed a desire to expand services to include driveway repairs, roof repairs, exterior lighting, etc. which is possible - just a matter of balancing the dues obligations and services in a way that community widely supports.
Architectural Coordination
 The Association coordinate the adherence to community standards to prolong the useful life, maintain the value of the homes, and keep the community fresh. This includes standards for roofing, exterior siding, doors, fixtures, lighting, windows, landscaping, house numbers, fences, concrete finishes, and other items visible to the community members such as, bit not limited to flagpoles, basketball nets, window coverings, window air conditions, storage sheds and screens.
While planned diversity can add character to a community (i.e., the shrubs are diversified), unplanned diversity will make a community look old (i.e., mismatched roofs, unmatching side by side garage doors, random lights in the lamp posts, different paint shades, etc.)
Currently, there is a high degree of unplanned diversity as the owners have gone through replacement cycles on the roofs and doors with limited central coordination. Since 2009 there has been significant effort to reverse the trend and put plans in place to unify the roof colors and the garage door designs, and coordinate siding, trim colors and lighting accessories to blend these elements. This effort includes awareness, education, easy access to parts information, pre-qualifying vendors, and passing covenants and restrictions amendment.
Association Authority / Responsibility
 The homeowner's obligations to the Association are set forth in the deed restrictions ( C&R documents filed in Dallas County (Volume 81197, page 1973) on June 16, 1982, amended on February 11, 1983 and on January 1, 1991). Click on the pdf icon for more information.
The Associations' obligations to the homeowners is set forth in the Association's Bylaws. Click on the pdf icon for more information.
The Beverly Oaks Homeowners Association, Inc. was incorporated May 21, 1982.
|
|
|
