PROJECTS AND IMPROVEMENTS - 2009
Irrigation Renovation and Maintenance
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Thinning of Tree Canopies
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Selection of New Color Scheme for Building Exteriors
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Acquisition and Renovation of Community Garages
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Building a Stronger Relationship with the City of Irving
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Sale of Community Property to TexDOT
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Maintenance of the Treadle Support Equipment
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Taking Ownership of the Common Property
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Exterior Paint Program - 10 Homes Painted
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Moving Beverly Oaks to the Internet
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Fall Landscaping Weekend - October 17th
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Budgeting and Service Evaluation for 2010
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Parking Coordination
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Irrigation Renovation and Maintenance
Many of the long term turf issues in the community are related to irrigation failures and/or shade of maturing trees.
An analysis of the irrigation system showed that there were severely damaged or sub-optimal areas and that they affected 40% of the homes in the community.
Renovations and repairs included the repairs of underground line breaks at 1617 and 1620 that have rendered the area from 1600 - 1622 non functional for 6 or more months; broken underground wires and valves that causing the Wilshire cul-de-sac and part of Wilshire Lane (1916-1922) to be down for 6 months; re-engineering of an abandoned valve at 2005 Wilshire that has caused 1913-1917 to be down for 2 years; line obstructions that have caused the bed sprinklers at 1910 to be down for a year or more; a broken valve at 1911 that caused failure of service to 1905, 1907, 1909, 1911, 1911 - down since 2008; and low line pressure causing a watering shortage to 2011-2021.
In addition to basic repairs and replacements, a new zone had to be created for 122, 1916-1922. The underground line problems were too extensive to be repaired. To resolve chronic line pressure problems on Wilshire drive from over loaded zones, 3 new plumbing/zones were created.
Thinning of Tree Canopies
Many of the long term turf issues in the community are related to irrigation failures and/or the shade of maturing trees.
To address chronic turf issues associated with shade, 31 trees were identified to be pruned to reduce the density of the canopies and let more light through.
This project was a cooperative effort with 22 trees being serviced by home owners and/or volunteers working together with the Association. Ten of the most difficult trees were contracted out to a tree service.
Special attention was taken to not remove the "screening" functions of trees - specifically where the canopies screen out views of the dealerships or the backs of homes, large expanses of brick wall or roof, or where they breakup the visual mass of concrete in the cul-de-sacs.
Attention was also paid to structural enhancement to ensure desirable branch architecture and structural integrity and strength of the trees.
The photographs show a "before" and "after" of the Oak at 1922 Wilshire Lane.

Selection of New Color Scheme for Building Exteriors
A team of 16 homeowners was assembled to examine alternate paint and trim color schemes for the building exteriors. The objective was be to find a more contemporary color for the community and find colors that blend the three unique brick patterns in the community and coordinates with the builders original roofing material.

Four paint schemes were put up for an informal community vote. With over 72% of the owners participating, a two tone scheme using Sherwin Williams "Toasty" and "Fox Black" was selected. See the options, the vote, and the before and after photos.

Acquisition and Renovation of Community Garages
The Association took full title and possession of the 800 sq ft structure located at 2023 Wilshire Drive (DCAD) to renovate and insure the lot and structure for community use.
The structure was cleaned and the main room received drywall repairs from prior break ins and was painted. The lot was lighted to provide additional safety for residents in this dark corner of the property. Trees on the lot were pruned to increase the light for the turf but still provide screen the dealership behind. Three dead trees were removed. The land was leveled (a homeowner had previously dumped 1/2 ton of mortar sand over top of the sod). Leather Leaf Viburnum were planted along the fence line to create a natural fence and ultimately cover the commercial screening fence owned by the car dealership. The un-irrigated portion of the lot was irrigated to support the landscaping and hopefully reverse the damage to the foundation which has cracked and tilted.
The property was used for the Spring and Fall block parties, and will host 2 community meetings in the late fall, and can be used by owners for transitional storage needs of up to 1 week. Inside photos:
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Help us end the unplanned diversity and the mismatches.
Please do your part and follow the community standards
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Building a Stronger Relationship with the City of Irving
On May 5th, 2009, Beverly Oaks Homeowners Association joined the Irving Neighborhood Association. This is an organization of 60 Homeowners Associations coordinated by the City to help keep homeowners informed on developments in the City.
The city has many resources to help communities like ours. Recently, the city removed three truck loads of landscaping debris from the property at great saving to the community (see below). We have a standing agreement from the City to review our long term street, water, sewer, and safety plan later this fall or early in the spring when we have the plan drafted.
The Association applied for a community grant for 2010.

Sale of Community Property to TxDOT (Approval Pending)
The Texas Department of Transportation has bid to purchase eleven (11) feet of our Brentwood exit alley for the expansion of State Highway 183.

The Association has countered with a offer that will fund safety renovations at the end of the alley. The sixty-seven percent (67%) of the owners approved this transaction in a special homeowners meeting held on November 14 at 10 A.M. at 2023 Wilshire Lane, Irving, TX 75061. More information about the specific of how the road will affect the community, and a discussion by residents of the project::

Maintenance of the Treadle Support Equipment
To reduce risks of vehicle damage to home owners, and to reduce the risks of accidents to the public during the anticipated traffic congestion in the upcoming years with the Highway 183 expansion, the exit warning sign was renovated and returned to service and the speed bump (as recommended by the manufacturer will be installed in front of the traffic spikes to slow traffic to 5 MPH.
These actions were taken to protect home owners and the public and reduce he Associations liability.
The manufacturer makes the following safety recommendations - a) it is extremely important that traffic spikes are installed in an area that is illuminated and clearly marked with warning signs to increase awareness for potential danger, b) traffic must be slowed to a cautious speed prior to crossing the traffic spikes to avoid accidents and excessive wear and tear on hardware or damage to vehicles, c) speed-bumps should be installed where additional speed control is desired, d) traffic spikes must always be installed at a 90° angle to traffic, e) regular inspection and removal of dirt, debris, gravel, and rock is required in order to keep traffic spikes functioning properly (neglecting to regularly clean dirt and debris from inside traffic spikes is the number one cause of excessive spring breakage and malfunction), f) traffic spikes should only be used in a areas where traffic can be slowed to a maximum of 5 miles before crossing. More information from the manufacturer.
Residents are reminded to cross the bumps at speeds no greater than 5 MPH as tire damage may result at higher speeds.
Taking Ownership of the Common Property
As we entered 2009, definition and control of the community properties was clouded. The garages at 2023 Wilshire were showing on the tax roles as property of Howard Freeman (the original developer) and were occupied by two homeowner for their personal use. The streets were not properly titled by the Dallas Central Appraisal District. There were delinquent taxes accruing (and the potential for foreclosure) and the property was not insured - had the garages burned down, for example, the community would have no funds to clean up or rebuild.
An effort to locate the 1983 deed was successful. The Association took possession of its property in May. DCAD titled the property in the names of the Association in June. The property was insured and delinquent taxes were paid off in August.
Exterior Paint Program - 10 Homes Painted
The Association is returning to an regular annual painting program where all homes will be painted in rotation from a prepublished long term schedule. The paint history is now available online < history >, and a 20 year future painting schedule will be presented for owner approval latter this year
The 2009 exterior painting contract was awarded to Rutherford Painting and Remodelling. Charter Construction, Delta Painting, Inc, MYW Contractors, Elite Painting, and Rutherford Painting were invited to bid. Rutherford has a long history with current management company and previous management company and was the lowest bidder.
1601 - 1623 Brentwood (odd side of the street) will be painted in 2010. 1500 - 1526 Brentwood will be painted in 2011.
Moving Beverly Oaks to the Internet
This year we opened the Beverly Oaks Homeowners Association to the Internet. Owners and renters can now look up pertinent information about the community 24/7.
Many things are online now from the community bylaws to architectural standards to list of replacement parts and where to buy them. Even the Association check register is online- along with contractor bids. Want to know what year your house was last painted? Want to know the tax value of your neighbor's home? It's online.
In 2009, the Association conducted its first online voting - 72% of owners participated in online voting for the new exterior paint colors - 68% in the TxDOT land sale - 68% in the 2010 Budget. This was the highest voter turnout in Association history.
88% of the owners are now linked via e-mail for routine communications from the board. E-mail was used to supplement and replace newsletters. E-mail has also been used in the coordination of projects, whereby members ordered materials online and were provided updates and schedules. This has increased owner awareness and participation in the community activity and it has provided transparency of the Association's business. And owners can comment directly about Association business, or share handyman names with each other on our blog.

Fall Landscaping Weekend - October 17th
The fall landscaping weekend was a success as 75 new plants were planted in the community. This follows the planting of the winter rye grass lawn a few weeks earlier to green up[ the property and fill in all the bare/muddy spots. This weekends efforts included filling in holes on both sides of the entry, screening plants by the Wilshire mailboxes (to cover the service side of the boxes), and a natural fence planted by the exit alley.

Participating homeowners received their plants for $8.50. With the rain softened soil planting ended up being only $2.50 per plant!
Together, we planted 15 Photinia, 10 Andora, 3 Burford, 23 Leather Leaf, 5 Privots, 1 Pittosporum, 8 Abelia, 2 Euonymus, 4 Seagreen Junipers, 5 Olenader, and 1 Italian Cypress.

Budgeting and Service Evaluation for 2010
The 2010 budgeting process was kicked off on October 17th with the emailing of financial reports to all owners. An open meeting will be held on November 12th at the Irving Arts Center to solicit everyones thoughts on the subject. A vote on the 2010 budget was conducted in December. Sixty-eighth percent of the owners voted in the determination and services for 2010.

Parking Coordination
Currently, six of the eight visitor parking signs are missing - and the remaining two signs are in very bad shape and display the name/phone number of a towing service not used by the Association in many years. Click here to see the old sign New signs have been designed and installed.
The Association will continue work with residents to improve the availability of visitor parking in a cooperative fashion. 50% of the parking is located on rental property easements and often the renters are unaware of the parking requirements - the signs should help.
Any resident needing to use the visitor parking should contact the board for a temporary permit which must be displayed in the front windshield.
Hopefully by working together and through better communication, parking availability can be improved in the community. If you see parking violations, please report report. We don't have a hired patrol. Managing the parking is a resposniblity we all share.
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